Studio Operations Coordinator

Responsibilities: Procurement & Sourcing Support: Assist in preparing and updating Bills of Quantities (BOQs) and procurement lists Track items, quantities, pricing, lead times, and delivery status Support sourcing by researching materials, finishes, fixtures, and suppliers as directed Maintain organised procurement trackers and records for each project Vendor Coordination: Serve as a coordination point between vendors, designers, and project managers Send and follow up on RFQs, availability checks, delivery timelines, and documentation Track vendor responses and escalate issues where necessary Maintain a structured vendor database and contact records Project & Client Communication Support: Draft and send professional client update emails based on inputs from the project team Follow up on non-sensitive client queries and confirmations Capture meeting notes, action points, and next steps from internal and external meetings Ensure communication is clear, timely, and aligned with the...