Administrative Assistant

Responsibilities: Prepare, format, proofread, and manage legal correspondence, briefs, contracts, and other documents. Maintain organized electronic and cloud-based filing systems for case files, ensuring confidentiality and easy retrieval. Professionally handle incoming calls, emails, and inquiries. Act as a liaison between lawyers, clients, courts, and external agencies. Schedule and coordinate meetings, hearings, and appointments across multiple time zones. Manage calendars, travel arrangements, and expense reporting for legal staff. Assist with billing processes, time entry, and invoice preparation using legal-specific software. Monitor and track critical case deadlines, court dates, and filing requirements. Assist in ensuring all administrative processes comply with legal industry standards. Proactively manage the remote administrative workflow, including digital mail sorting, onboarding of new clients/matters, and maintaining virtual office supplies and resources. Accurately...